homeMinutes of meetings
MINUTES OF THE PARISH COUNCIL MEETING HELD ON MONDAY 14th JANUARY 2008
Present: Cllr M Smith (Chairman)
Councillors: Mrs B Powell, G Preston, Mrs K Tomkins, Mrs P Blackmore
In Attendance: Cllr R Giles (DCC), Cllr G Brown (EDDC), PC C Vickery, 2 Members of the Public
Apologies: Cllr P Privett
129. Apologies
Apologies were accepted and approved.
130. Minutes
The Minutes of the meeting held on 10th December 2007 were confirmed and signed by the Chairman.
At this stage the Chairman suspended the meeting to allow Ms Ramsay, the EDDC Arts Development Officer, to brief Members on the process by which a Multi Use Games Area will be provided in the QE2 Play Area by EDDC as the result of Lottery funding. Ms Ramsay emphasised that a major requirement is consultation with the intended users of the facility, and this will begin in the near future, with an intention to have the facility constructed at the end of 2008. Ms Ramsay was also introduced to Cllr Mrs Tomkins who will act as the point of contact throughout the process. Ms Ramsay then left the meeting. The meeting was then reconvened.
131. Police Officer’s Report
PC Vickery reported 2 crimes in the month – both of theft. PC Vickery also reported that with effect 1 April 2008, Feniton will come under the responsibility of Ottery St Mary Police Station. This will involve a new Beat Manager and a new PCSO. PC Vickery then left the meeting and the Chairman suspended the meeting again to take Public Participation.
Public participation
Mr Partridge thanked the Council for obtaining a quotation for the renewal of the Youth Centre fencing but stated because of the cost, it was unlikely to be done in 2008. Mr Partridge was invited to contact both Cllrs Brown and Giles outside the meeting to see if any financial help might be forthcoming from DCC and EDDC. Mr Partridge then stated there had been no planning application yet arising from the unauthorised development adjacent to his property and that the final date was 4th February, after which EDDC would consider the way ahead.
Mrs Garside asked as to the current situation regarding the Playing Fields. As this was to be considered as part of the agenda, Mrs Garside agreed to await that and the Chairman reconvened the meeting.
132. County and District Councillors Reports
A written report by Cllr Giles is attached, together with a series of emails which reflect that DCC is keen to purchase the playing fields. This item then developed into a long discussion as to how the playing fields question might be best progressed. Cllr Giles has done much work on the matter with DCC and Cllr Brown is to set up a meeting with the EDDC Chief Planning Officer, himself and representation from the Parish Council and the management of the Playing Fields and others to consider the way forward.
133. Declarations of Interest from Members and Officers
Both Cllrs Mrs Powell and G Preston declared interests in 07/3186/FUL, The Sidings, Colestocks Road, and took no part in the decision on the application.
134. Planning Matters
- a. 07/3186/FUL The Sidings, Colestocks Road – erection of new garage to front of property. The Council has no objection but wish to comment that more sympathetic materials would have been preferred.
- b. 07/2882/FUL Chequers, Station Road – erection of entrance porch. Approved by EDDC.
- c. Land adjacent to 2 South View, Ottery Road – Appeal decision. Members took note of the decision by the Planning Inspector to allow the appeal regarding the construction of a pavement in Green Lane.
135. Finance
The following payments were authorised:
- 1545 - Audit Commission - £158.63 - 2008 Audit fee
- 1546 - Shaw & Sons - £45.20 - Publications
- 1547 - A Spry - £131.25 - Handyman
- 1548 - Clerk - £272.63 - Clerk’s salary
- 1549 - HM Revenue & Customs - £79.00 - Clerk’s salary
136. To set the 2008/09 Precept
It was Resolved to set a Precept for 2008/09 of £14,000.00.
137. Village Handyman’s Report.
Mr Spry had carried out repair work to the Ely close Play area facility.
138. Correspondence
- a. DCC – problem of puddles at the end of the footpath in Station Road/Colestocks Road. Members took note of an email from DCC acknowledging work had to be done to resolve this matter which was also one of highway safety.
139. Late Entry Correspondence.
- a. Community Council of Devon – Affordable Housing Needs Survey. It was agreed to invite the Rural Housing Officer of the CCD to speak at the Annual Parish Meeting.
140. Parish Council website.
The Chairman reported that the public continued to use the facility.
140. Individual Member Responsibilities
The Clerk reported that during a visit to the QE2 Play area he noticed tyre tracks over the grassed play area and invited a fencing contractor to quote for the provision of a pair of gates at the entrance. He will present the quotation for consideration at the next meeting.
The Chairman raised the matter of the Village Plan discussions which showed a need to provide highway signs to indicate the hamlets of the parish. The Clerk was asked to seek the approval of DCC in principle before obtaining estimates for the provision of these signs.
141. Date of Next Meeting. Monday 11th February 2008 at 7.30pm.
There being no further business the meeting was closed at 2100 hrs.
……………………………………………………………Presiding Chairman 11 Feb 08.
Last Updated 8th October 2008