MINUTES OF THE PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL ANNEXE ON MONDAY 9th JANUARY 2006  

Present: Cllr J Horrocks (Chairman)

Councillors: Mrs B Powell, G Preston, J Selmes, P Privett, Mrs K Tomkins, M Smith

In attendance : Cllr Roger Giles (DCC), Cllr Nick Spence (EDDC),PCSO Jay Bowden

Matters raised by the Public

No members of the public were present

106. Apologies
There were none.

107. Minutes
The Minutes of the meeting held on 12 th December 2005 were confirmed and signed by the Chairman.

108. Police Officer’s Report
PCSO Jay Bowden was able to announce that for the second month in a row, no reported crime had occurred in the parish. This news was greeted with delight by all Members, who hoped for similar news next month. PCSO Bowden then left the meeting.

109. County and District Councillors Reports
Cllr Spence confirmed that the dip in the road on Colestocks Road near the level crossing should be repaired in February, and it was hoped this would solve the flooding problem. Cllr Giles who entered the meeting later, produced a written report which covered a report to the Standards Board, and arrangements for a meeting with DCC on 12 th January regarding the flooding problems in the area of Wells Avenue.

110. Declarations of Interest
No declarations were made.

111. Planning Matters
EDDC decision:
05/2890/Ful 30 York Crescent – garage, Granted
05/2860/Ful Curscombe Farm – agricultural and general store, Granted
05/3041/Ful 5 Wells Avenue – two storey side extension and porch to front elevation, Granted
05/2939/Ful 17 The Burlands – two storey extension, Refused
Planning Correspondence
The Clerk announced EDDC were now providing the Planning service online through www.eastdevon.gov.uk

112. Finance
The following payments were approved:
Inland Revenue - £56.27 Income tax
Clerk - £218.68 Clerk’s salary and expenses
A Spry £88.00 Village Handyman
Project Cosmic £1063.38 Website production and maintenance costs

113. Council Website Progress
It was reported that there had been changes to the text and producion of a new map and that the site should “go live” in the next few days. The Clerk confirmed he would check with the Chairman before paying the Project Cosmic invoice.

114. Recent Flooding – to nominate a Member for a meeting with DCC 12 January 2006
Cllr Giles had arranged a meeting with DCC officers on 12 th January 2006 at 1400 hrs to discuss what might be done regarding the recent flooding in the Wells Ave area. Cllr Privett would represent the Parish Council.

115. To discuss means of preventing the parking of delivery vehicles on the grass at the Spar Shop
The Clerk reported the grass verge at the Spar shop was becoming damaged again by the tyres of delivery vehicles. It was suggested that strong bollards erected at appropriate spots on the green would prevent further damage. Cllr Giles undertook to raise the matter with DCC at the meeting on 12 th January (see Minutes 114).

116. To consider the Council purchasing it’s own IT Hardware
The Clerk explained that because of the Government’s e- government initiative, the Freedom of Information Act and other factors, it might be appropriate for the Council to purchase it’s own PC or laptop. It was Resolved the Clerk produce firm proposals for consideration at the February meeting. At the same time, Cllr Smith advised Members to be aware of the implications of the Data Protection Act.

Correspondence
a. Honiton Market and Coastal Towns Initiative – Briefing Paper. This was passed to the Chairman and members were advised of the website they might also view it on.
b. EDDC Anti Social Behaviour. It was Resolved to advise EDDC the Council wished “concern over loud noise from vehicles parked outside the Social Club late in the evenings” to be included in their deliberations.
c. East Devon Citizens Advice Bureau Training in Welfare Benefits – there were no takers for this.
d. Miss J Maun proposals to amend the Rules for Allotment Tenants. It was agreed the Clerk provide each member with a copy of the current Rules and for the proposals to be discussed at the February meeting.

118. Late Entry Correspondence
a. SW Peninsula NHS – Ensuring a Patient-led NHS – Noted
b. Standards Board for England Consultation Paper - Noted

Individual Member Responsibilities
Chairman – The Chairman reported the Village Plan Questionnaire was about to be printed prior to distribution. He undertook to check with the Postmistress that she was happy to act as a collection point for completed questionnaires for the Old Village.
Cllr Selmes – He reminded the Clerk the Twinning Fund was a specific fund within the accounts and the money therein was for Twinning matters only. The Clerk confirmed he was aware of this. Cllr Selmes also produced the plaque from the Coronation Tree (1937) in the Old Village. Members agreed to display the plaque on the wall of the Village Hall Annex, together with some explanatory newspaper cuttings to be provided by Cllr Mrs Powell.
Cllr Mrs Powell. Cllr Mrs Powell said she had received a complaint that residents of the parish had been unfairly treated by EDDC regarding the refuse collection timetable over the recent Christmas holiday period. Cllr Spence noted this.
Cllr Mrs Tomkins – Cllr Mrs Tomkins had spoken to some of the parents of the children who use the Ely Close as to what type of new facility they might want in the play area, but without a firm conclusion at present.

120. Date of Next Meeting. Monday 13 th February 2006 at 7.30pm in the Village Hall Annex.

There being no further business, the meeting closed at 2045 hrs.
Signed this 13 th day of February 2006

Presiding Chairman………………………………………………………..

Last Updated 8th October 2008